Thursday, October 10, 2013

Executive Assistant

PROTEUS Consulting is looking for a part-time executive assistant with proficiency in QuickBooks. Start with 8 hours a week and can go up to 20 hours per week or more. Any day, Monday through Friday. Flexible schedule. $15/hour.

  • Scan various RFP and Grant sites and itemize potential pursuits, download RFPs / grants
  • Prepare Proposals, some very detailed
  • Update Resumes monthly
  • Update Statement of Qualifications, monthly
  • Write Press Releases, respond to media enquiries
  • Prepare Presentations
  • Update Blogs, with content defined by CEO
  • Create Newsletters
  • Develop and maintain contacts database
  • Keep all company certifications updated and ready
  • Prepare CEO’s monthly Expense Reports
  • QuickBooks
    • Issue monthly invoices to clients
    • Reconcile bank and credit card accounts
    • Generate various reports
    • Handle Accounts Payable
  • Issue W-9s and keep track of subcontractors
  • Keep office organized, filing, labeling, project documentation
  • Transcribe dictation / convert recorded conversation to meeting minutes
  • Manage corporate Social Media pages
  • Additional project level duties such as basic calculations and analysis, based on skill level and interest
  • Graphic skills, ability to create podcasts/videos, a bonus
Possibility of additional responsibilities for the right person, who has the ability, skill set, and desire.

  • Someone we can TRUST
  • Proficient in Quickbooks
  • Pleasant, positive attitude
  • Ability to multi-task
  • Interest to learn and contribute
  • Good in English grammar, sentence construction, articulation
  • Good organization skills and attention to details
  • Neat and Efficient 
  • Ability to research information and construct reports
  • Have an eye for improvement, new ideas
  • Interest in science, engineering, and all things Water
  • Competency in Word, Excel, PowerPoint, Outlook, and other software
  • OK with dogs
This is an excellent opportunity to start small and grow into a great career. PROTEUS Consulting is a start-up and no roles here are rigid and binding. There is tremendous flexibility and we are open to new and innovative ideas. We thrive on energy and versatility. For more about our company check out our website, our CEO, and our Blog.

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